A close look at the task management beast OmniFocus 3

A close look at the task management beast OmniFocus 3

OmniFocus entered its third release cycle with the release of OmniFocus 3 for iOS.

The app became one of the most prominent task management suites on the Apple ecosystem. It is an often recommended solution for to-do, especially if investing into Getting Things Done workflows.

But, it also comes with a fairly high price and a learning curve. Is OmniFocus worth the effort, and can the solution help you with your productivity needs? I’ll go through all the features in detail and let you decide what you think about them.

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Get nagging reminders and timers with Due App

Get nagging reminders and timers with Due App

There is an important document to hand in, so you create a reminder for it. Unfortunately, it pops up once, while you do something different, and there is goes. Next, it is already to late, as it got forgotten or buried below other notifications.

Due is an app which tries to solve this and similar issues. Despite its generic and hard-to-Google name, it tries to find its own niche. It focuses solely on ways to literally remind you: With nagging repeating reminders every few minutes, customization for alerts, and more.

I take a look at this app to see in which niche it fits and why you should consider dropping your money on it.

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Creating reminders for the long term

Sometimes, there are tasks which are rare or only relevant in the long term, but still important – even in daily life outside of work.

For example, home maintenance: Spring cleaning, washing curtains, washing bedding. The small things, which are often forgotten way too quickly. And before you think about it, you sleep in months of your own sweat. When using task management, think in the long term.

This article will go over on how to efficiently use task management in the long term to not forget even the rarest occasions.

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A web-based approach to GTD with GTDNext

A web-based approach to GTD with GTDNext

This review takes a closer look at a task management service called GTDNext. The very acronymic name already tells half of the story: If familiar with GTD – which by the way stands for the Getting Things Done method – it almost explains itself.

The application is a niche app fully tailored to a single approach to task management. It does not allow much customization, but implements a single paradigm for task management very well and structured.

Is this app something for everybody, or rather a niche app for productivity fanatics?

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A todo list for every platform with Todoist

A todo list for every platform with Todoist

Todoist is one of the most prominent applications in the genre of task management. It is used by many, and thus often recommended throughout the productivity community.

The web-based service uses a one layout fits anywhere approach with an app for virtually any platform, providing the same appearance and featureset everywhere. It approaches task management rather simple: With fewer features, less distracting elements and a bit of gamification; to be an efficient companion in daily work.

We will take a look at the service to see whether it is a valid choice for your task management needs. Can it compete with other giants in task management?

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Book: Getting Things Done

Book: Getting Things Done

The book Getting Things Done by David Allen can easily be seen as one of the bibles of personal productivity. It is a business book, initially released in 2001 and raised up to be a bestseller in its field.

It covers a combination of time management and stress management, but gives these disciplines a different name: Attention management. It is a guideline on the mindset to approach thought processes and ideas, and how to deal with them. With that, it gives a way to implement task management – to organize how to approach projects and ideas.

In this article, we will take a look on the book, have a brief overview on the methodology itself and what makes it different from other methodologies. Many applications are built upon this concept, but does it hold up to its fad?

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The Inbox in task management

When working with an app like Things 3 or OmniFocus 2, one will quickly notice the folder in the top, called “Inbox.” 

After using emails for decades, the concept of an Inbox should be clear, but what is its meaning in task management? Can one not enter tasks directly into the relevant task list or project? Why is there an extra step, adding a task to an “Inbox” folder, when it will be temporary anyhow?

This feature will help streamline your workflows if used correctly. In this article, we will discuss its purpose, how new tasks should be captured, and how to make sure that the inbox stays tidy.

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Sending emails to the task inbox

Capturing new tasks is an important habit needed for successful use of a task management software. Many tasks in daily life involve incoming or outgoing emails as it is a main tool of communication with supervisors, business partners, and colleagues.

There is a convenient feature called Send-To-Inbox, which is supported by many task management applications. The idea is simple: Every email sent to a specific email address will be added to the task management as a new task.

In this article, we will discuss how to set up such a workflow, go over a couple of interesting use cases and in the end talk about how this feature can be used for automation.

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Elegant GTD on Mac and iOS with Things 3

Elegant GTD on Mac and iOS with Things 3

Things 3 is the third iteration of Things by CulturedCode, an international company with its headquarters in Stuttgart, Germany. Things is a popular task management software made for the Apple ecosystem. In its previous version, Things 2 has been around for years and grew to be one of the major solutions on its supported platforms. The suite is available for the Mac, iPhone/Apple Watch, and iPad.

The updated version comes with a new interface, a redesigned workflow and its own solution to task management. They promise the new iteration to be easier to use, more reliable and just in the right spot to serve for all your productivity needs.

As one of the main players for personal task management, can it hold up to its high expectations?

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How to write structured to-do lists?

After creating the habit of using to-do lists, they can get messy. What to put into a task management app? Where to start when structuring tasks, sub-tasks, and projects? Most apps have a variety of features, but it is hard to use them properly, especially for a beginner.

Especially if having a large amount of tasks, to-do list apps or task management systems can get out of hand. There are many things to do at once, but not everything can be done at once. Maybe stuff cannot even be done because something else needs to be finished first. Maybe there is a date attached, from when a task can be worked on.

Having a proper structure helps to create trust in the system and workflows, gaining security. It helps to be reliable and not forgetting tasks. Finally, it helps to tackle work which would be overwhelming, otherwise.

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